How to Increase Employee Discipline

HOW TO INCREASE EMPLOYEES DISCIPLINE

Prepared by       : Mulyana

Present on         : November 11th 2023.

TOPICS to be RAISED:

1. Mobile Phone Prohibited at Shop floor

• Reason for this regulation:
• To protect employees from accident at work due to careless/human errors
• To protect employees from disputed due to sharing confidential process or photo against company confidential regulations.
• To increase company productivity, by employee:
• Focus on work.
• No disturbed from using phone/social media.
• Working follow work instruction.

     IDEA to PROHIBITED HP at shop floor.

• Company need to have strong commitment while increase disciplinary employees, regarding HP prohibited, Idea regulation on HP prohibited.
• Make sure several area in shop floor already can support communication from operation to office (internal phone communication).
• HR will creating the regulation PROHIBITED to BRING HP AT SHOP FLOOR
• Dealing with Management and all section HOD, and inform to Union in the Communication meeting.
• Do not forget to deal also the PENALTI if break the rules, and write down in Collaborative MoM.
• Checking possibility tools need (if any), preparing possibility storage, etc.
• Socialization the Regulation to all workers by: Meeting, Banner, Gemba Meeting, etc.
• Additional point checking on HR & HSE Patrol, soft REMINDER if found employee against the rule, if REPEATED, follow agreement PENALTIES.

• Employees keep HP in employee locker in OFF mode or,
• Company prepared cell phone cabinet with employee's name in every box. 
• HP only allowed to use at break time.
• In case of Emergency communication, All Incoming call/Info from family only can use Company official phone number.

2. How to increase employee awareness to using ID Badge Display.

• Study safety issue in case using ID at shop floor (dangerous or not?)
• Discipline by role mode. Remind again all superiors to always using ID card.
• Announcement ID card usage with dummy employee using standard PPE.
• Socialization reason why to using ID and Uniforms for all employee.
• Dealing employees commitment on using ID
• HR & HSE Patrol.

3. Absenteeism & Disciplinary Action

• Checking current CLA regarding Absenteeism and Disciplinary action.
• Preparing regulation follow Manpower Law, reporting to Management for approval.
• Open negotiation with the labor union and express it in a collective agreement.
• Socialization the regulation to all employees
• Step by step delivery messages to all HOD training HR for non HR (because to control Manpower, not only HR section job, but part of JD all superiors)
• Give rewards and punishment
• Rewards:
• Attendance allowance (already have, but amount can be review to study effectiveness)
• Best Attendance Award: Yearly award, creating certificate award, amount as rewards.
• Others idea

Punishment:

• Personal approach with employees
• Practice coaching and counseling to concerning people to increase self-awareness
• Punishment Follow agreement, future will be shown on CLA FY 2024.

Remarks:

Problem: in Labor Union Rejection.